OHMI FOUNDATION PRIVACY POLICY Serve • Empower • Transform Effective Date: 1 November 2026 1. Introduction OHMI Foundation is a non-profit organisation committed to promoting education, skill development, women empowerment, healthcare, sanitation, nutrition, community development, employment support, and other social welfare initiatives. We respect the privacy of our members, donors, volunteers, beneficiaries, website visitors, and other individuals who interact with our organisation. This Privacy Policy explains how OHMI Foundation collects, uses, stores, protects, and handles personal information when you visit our website, register for membership, participate in our programmes, make donations, or use our services. By accessing our website or using our services, you acknowledge this Privacy Policy. 2. Information We Collect Depending on the nature of your interaction with OHMI Foundation, we may collect the following information: A. Personal Information - Full name - Date of birth - Gender, where voluntarily provided or required for a programme - Residential address - Email address - Mobile number B. Registration and Membership Information - Membership category - Registration number or Member ID - Educational qualifications - Employment or professional information - Participation and volunteering details - Application and registration documents C. Donation and Fundraising Information - Donor name and contact details - Donation amount and date - Transaction reference or payment confirmation - Fundraising campaign details Payment card details, banking credentials, UPI PINs, and other sensitive payment authentication information should be handled by the authorised payment service provider, not collected or stored by OHMI Foundation. D. Programme and Beneficiary Information Where necessary for programme participation, we may collect relevant information about beneficiaries, including educational details, eligibility documents, photographs, attendance records, and programme progress. E. Website Information When you visit our website, certain technical information may be collected, such as: - IP address - Browser type - Device information - Website usage information - Cookies and similar technologies, where applicable 3. How We Use Your Information OHMI Foundation may use personal information for the following purposes: - Processing membership and volunteer registrations. - Managing membership certificates, ID cards, and appointments. - Communicating with members, donors, volunteers, and beneficiaries. - Organising educational, training, and social welfare programmes. - Managing donations and fundraising campaigns. - Providing career guidance and employment-related support. - Verifying registration details and eligibility. - Maintaining organisational records and financial documentation. - Preventing fraud, misuse, and unauthorised activities. - Meeting legal, regulatory, and reporting requirements. - Improving our website, services, and programmes. 4. Donations and Payment Information OHMI Foundation may use authorised payment gateways, banks, or other payment service providers to facilitate donations, membership fees, registration charges, and other payments. When making a payment: - Your payment may be processed through a third-party payment provider. - Payment providers may collect and process information under their own privacy policies. - OHMI Foundation may receive payment confirmation, transaction reference, payment amount, and other information necessary for accounting and verification. - We do not request or require your UPI PIN, ATM PIN, internet banking password, or OTP for donation confirmation. Donors should make payments only through authorised payment channels. 5. Sharing of Personal Information OHMI Foundation does not sell personal information to third parties. We may share personal information only where necessary and appropriate, including: - With authorised service providers supporting our website, registration, communications, or payment processing. - With project partners, training institutions, or employers where necessary for programme participation or placement support. - With government authorities, regulators, or law enforcement agencies where required by law. - With authorised representatives of the Foundation for legitimate organisational purposes. - With other parties where the individual has provided valid consent or where sharing is otherwise legally permitted. We take reasonable steps to ensure that personal information is handled responsibly by parties with whom it is shared. 6. Photographs, Videos, and Publicity OHMI Foundation may capture photographs, videos, or other media during its programmes, events, training activities, and social welfare initiatives. Such media may be used for: - Programme documentation - Website and social media updates - Annual reports - Donor reporting - Awareness campaigns - Organisational publications Where required, appropriate consent will be obtained before using identifiable photographs, videos, or personal stories for public communication. For children and other individuals requiring additional protection, appropriate parental, guardian, or legally required consent will be obtained. Individuals may contact the Foundation to raise concerns about the use of their photographs or personal stories. 7. Cookies and Website Technologies Our website may use cookies or similar technologies to improve user experience, maintain website functionality, analyse website traffic, or remember user preferences. Users may be able to manage cookies through their browser settings. Disabling certain cookies may affect some website features. Where required, we will seek consent for the use of non-essential cookies and similar technologies. 8. Data Security OHMI Foundation takes reasonable technical and organisational measures to protect personal information against: - Unauthorised access - Loss or misuse - Unauthorised disclosure - Alteration or destruction Access to personal information is limited to authorised individuals who require it for legitimate organisational purposes. However, no method of electronic storage or internet transmission can be guaranteed to be completely secure. 9. Data Retention OHMI Foundation retains personal information only for as long as necessary for the purposes for which it was collected, including: - Membership and programme administration - Financial and accounting records - Legal and regulatory obligations - Verification and audit requirements - Resolving disputes - Maintaining organisational records When personal information is no longer required, we will take reasonable steps to delete, anonymise, or securely dispose of it, subject to applicable legal requirements. 10. Your Privacy Rights Subject to applicable laws, individuals may have the right to: - Request access to their personal information. - Request correction of inaccurate or incomplete information. - Request deletion of personal information where legally permissible. - Withdraw consent for certain processing activities. - Raise concerns about the handling of personal information. - Request information about the use or sharing of their personal information. Certain records may need to be retained to meet legal, financial, regulatory, or organisational requirements. 11. Privacy of Children OHMI Foundation may conduct educational, training, and welfare activities involving children. We take appropriate measures to protect children's personal information. Where required, we obtain consent from parents or legal guardians before collecting or using children's personal information. We do not knowingly collect children's personal information for unrelated purposes. 12. Third-Party Websites Our website may contain links to third-party websites, payment gateways, registration portals, social media platforms, or partner organisations. OHMI Foundation is not responsible for the privacy practices, content, or security of third-party websites. Users are encouraged to review the privacy policies of those websites before sharing personal information. 13. Changes to This Privacy Policy OHMI Foundation reserves the right to update or modify this Privacy Policy when necessary. Any revised policy will be published on our website with an updated effective date. We encourage users to review this page periodically to remain informed about how their personal information is handled. 14. Contact and Grievance If you have questions, concerns, requests, or complaints regarding this Privacy Policy or the handling of your personal information, please contact OHMI Foundation. OHMI Foundation Email: Info@ohmifoundation.org Website: www.ohmifoundation.org Phone: 7033507339 Address: Laxmi Sagar, Bhavara, Ward Number 45, Near Kali Mandir Police Line, Bihar, India – 847212. OHMI Foundation Serve • Empower • Transform Empowering communities through education, skill development, and social welfare.